As you may be aware, the Office of Budget and Planning, the Office of Human Resources, and the Payroll Office in consultation with Budget Managers, have been working toward consolidation of the Payroll Chart of Accounts. As a result of these efforts, the account listing has been reduced from approximately 150 to 30 payroll accounts, simplifying the process of selecting the appropriate Payroll account and ensuring consistency across campus.
- All account changes to current active position numbers will be converted by system generated mappings in the HR/Payroll and General Ledger systems, so no manual changes will be required at the department level
- The new Payroll Chart of Accounts will become effective in fiscal year 2013; the corresponding fringe rates will be published by the Comptroller’s Office.
- An employee’s assigned Job Code and Paygroup will be added to the payroll related My Reports to further assist in the classification/grouping of employees (that you may have done previously using an account)
- For all Position Approval Memos (PAM) submitted with a fiscal year 2013 start date, please use the updated Chart of Accounts as the old accounts will become inactive in fiscal year 2013
If you have any questions, please feel free to contact one of the following individuals.
Chris Eiffe, Office of Budget and Planning x4785
Pam Socker, Office of Human Resources x2349
Brian Pendergast, Payroll Office x1426
| Effective Fiscal Year 2013 | |||
| Existing Account | Description | New Account | New Description |
| 500010 | 9-Mo Acad Dpt Heads | 500011 | Faculty |
| 500011 | 9- Mo Professors | 500011 | Faculty |
| 500012 | 9-Mo Assoc Prof | 500011 | Faculty |
| 500013 | 9-Mo Asst Prof | 500011 | Faculty |
| 500014 | 9-Mo Instructors | 500011 | Faculty |
| 500015 | 9-Mo Lecturers | 500011 | Faculty |
| 500018 | 9-Mo Other Faculty | 500011 | Faculty |
| 500214 | PT Faculty-Union(Std Benefits) | ||
| 501005 | 9-month Asst/Assoc Dean | 511005 | Academic Administrator-Faculty |
| 503256 | Graduate Associates | 503259 | Graduate Assistants |
| 503257 | Grad Assist 9 mo 1 FTE 20 hr e | 503259 | Graduate Assistants |
| 503259 | Graduate Assistants exempt | 503259 | Graduate Assistants |
| 503288 | Grad Assist-Fws 50% -exempt | 503259 | Graduate Assistants |
| 504244 | GA – Coaching Staff | 503259 | Graduate Assistants |
| 504256 | GA – semi Floating nonexempt | 504256 | Graduate Assistants-NonExempt |
| 504257 | GA – weekly nonexempt | 504256 | Graduate Assistants-NonExempt |
| 504286 | GA FWS Floating Hrly | 504256 | Graduate Assistants-NonExempt |
| 504287 | GA FWS Weekly | 504256 | Graduate Assistants-NonExempt |
| 510005 | Fac Deans 12 Mo | 511005 | Academic Administrator-Faculty |
| 510010 | Fac Acad Dpt Hd 12 Mo | 500011 | Faculty |
| 510011 | Fac Professors 12 Mo | 500011 | Faculty |
| 510012 | Fac Assoc Prof 12 Mo | 500011 | Faculty |
| 510013 | Fac Assist Prof 12 Mo | 500011 | Faculty |
| 510014 | Fac Instructors 12 Mo | 500011 | Faculty |
| 510015 | Fac Lecturers 12 Mo | 511005 | Academic Administrator-Faculty |
| 510018 | Fac Other 12 Mo | 500011 | Faculty |
| 511001 | Acad Exec Officers 12mo | 511005 | Academic Administrator-Faculty |
| 511002 | Acad Exec Directs&Dpt Hds 12mo | 511005 | Academic Administrator-Faculty |
| 511005 | Acad Exec Deans 12mo | 511005 | Academic Administrator-Faculty |
| 511010 | Acad Dpt Hds 12mo | 511005 | Academic Administrator-Faculty |
| 511018 | Acad Exec Other 12mo | 511005 | Academic Administrator-Faculty |
| 512001 | Exec Adm Officers 40 hr | 512002 | Exec Administrator-NonFaculty |
| 512002 | Exec Adm Direct&Dpt Hds 40 hr | 512002 | Exec Administrator-NonFaculty |
| 512005 | Exec A/A Dean 40 hr (no Facult | 512002 | Exec Administrator-NonFaculty |
| 512020 | Exec Adm Managers 40 hr | 512002 | Exec Administrator-NonFaculty |
| 512021 | Exec Adm Other 40 hr | 512002 | Exec Administrator-NonFaculty |
| 513001 | Exe NF Officers 12 mo 40 hr | 513021 | Exempt Staff |
| 513002 | Exe NF Direct&Dpt Hds 12 mo 40 | 513021 | Exempt Staff |
| 513005 | Exe A/A Dean-12m40h (no Fac Ra | 513021 | Exempt Staff |
| 513010 | Exe NF Acad Dpt Head 12 mo 40 | 513021 | Exempt Staff |
| 513018 | Exempt Other 12 mo 40 hr | 513021 | Exempt Staff |
| 513020 | Exe NF Mgrs 12 mo 40 hr | 513021 | Exempt Staff |
| 513021 | Exe NF Other 12 mo 40 hr | 513021 | Exempt Staff |
| 513025 | Exe NF 12 Mo Other Academic 40 | 513021 | Exempt Staff |
| 513044 | Exe NF Coaching Staff | 513044 | Exempt Coaching Staff |
| 513102 | ExeNF Dir&Dpt Hds 12mo 37.5hr | 513021 | Exempt Staff |
| 513120 | Exe NF Mgrs 12 mo 37.5 hr | 513021 | Exempt Staff |
| 513121 | Exe NF Other 12mo 37.5 hr | 513021 | Exempt Staff |
| 514044 | NonExe Coaching Staff | 514072 | NonExempt Staff |
| 514072 | NonExe Clerical 12 Mo 40 hr | 514072 | NonExempt Staff |
| 514073 | NonExe ServNUnion 12 mo 40 hr | 514072 | NonExempt Staff |
| 514074 | NonExe Tech 12 mo 40hr | 514072 | NonExempt Staff |
| 514172 | NonExe 12 Mo Clerical 37.5 hr | 514072 | NonExempt Staff |
| 514173 | NonExe 12mo Serv NUnion 37.5hr | 514072 | NonExempt Staff |
| 514174 | NonExe 12mo Technical 37.5hr | 514072 | NonExempt Staff |
| 514175 | NonExe 12mo CraftNunion 37.5hr | 514072 | NonExempt Staff |
| 515065 | Union parking 12 mo service | 515065 | NonExempt Staff -Union Parking |
| 515066 | Union parking 12 mo clerical | 515065 | NonExempt Staff -Union Parking |
| 515073 | Union Service 12mo 40hr | 515073 | NonExempt Staff – Union |
| 515075 | Union Craftsman 12mo 40hr | 515073 | NonExempt Staff – Union |
| 515172 | Union Library 12mo 37.5 hr | 515073 | NonExempt Staff – Union |
| 520010 | 1-Sem Acad Dpt Hds 40 hr base | 520014 | PT Faculty – NonUnion |
| 520011 | 1-Sem Professor 40 hr base | 520014 | PT Faculty – NonUnion |
| 520012 | 1-Sem Assoc Prof 40 hr base | 520014 | PT Faculty – NonUnion |
| 520013 | 1-Sem Assist Prof 40 hr base | 520014 | PT Faculty – NonUnion |
| 520014 | 1-Sem Instructor 40 hr base | 520014 | PT Faculty – NonUnion |
| 520015 | 1-Sem Lecturer 40 hr base | 520014 | PT Faculty – NonUnion |
| 520018 | 1-Sem Other Acad 40 hr | 520014 | PT Faculty – NonUnion |
| 520511 | Union PT Fac Professor | 520514 | PT Faculty-Union(Mod Benefits) |
| 520512 | Union PT Fac Professor – Assoc | 520514 | PT Faculty-Union(Mod Benefits) |
| 520513 | Union PT Fac Professor – Asst | 520514 | PT Faculty-Union(Mod Benefits) |
| 520514 | Union PT Fac Instructor | 520514 | PT Faculty-Union(Mod Benefits) |
| 520515 | Union PT Fac Lecturer | 520514 | PT Faculty-Union(Mod Benefits) |
| 520518 | Union PT Fac Other Academic | 520514 | PT Faculty-Union(Mod Benefits) |
| 523001 | Exe non12mo Officers 40hr | 513021 | Exempt Staff |
| 523002 | Exe non12mo Directs&Dpt Hds 40 | 513021 | Exempt Staff |
| 523005 | Exe non12mo Adm Dean 40hr | 513021 | Exempt Staff |
| 523020 | Exe non12mo Managers 40hr | 513021 | Exempt Staff |
| 523021 | Exe non12mo Other 40hr | 513021 | Exempt Staff |
| 523044 | Exe non12mo Coaching Staff | 513021 | Exempt Staff |
| 523102 | Exe non12mo Direct&Dpt Hd 37.5 | 513021 | Exempt Staff |
| 523120 | Exe non12mo Managers 37.5hr | 513021 | Exempt Staff |
| 523121 | Exe non12mo Other 37.5hr | 513021 | Exempt Staff |
| 524072 | Nonex non12mo Clerical 40hr | 514072 | NonExempt Staff |
| 524073 | Nonex non12mo Service 40hr | 514072 | NonExempt Staff |
| 524074 | Nonex non12mo Technical 40hr | 514072 | NonExempt Staff |
| 524172 | Nonex non12mo clerical 37.5hr | 514072 | NonExempt Staff |
| 524173 | Nonex non12mo ServNUnion 37.5 | 514072 | NonExempt Staff |
| 524174 | Nonex non12mo Technical 37.5hr | 514072 | NonExempt Staff |
| 524175 | Nonex non12mo Craftsman 37.5hr | 514072 | NonExempt Staff |
| 525065 | Union parking non 12mo service | 515065 | NonExempt Staff -Union Parking |
| 525066 | Union parking non 12mo clerica | 515065 | NonExempt Staff -Union Parking |
| 525172 | Union Clerical Non 12mo 37.5hr | 515073 | NonExempt Staff – Union |
| 530010 | Acad Dept Heads Summer Only | 530011 | Faculty – Summer |
| 530011 | Fac Professors Summer | 530011 | Faculty – Summer |
| 530012 | Fac Assoc Professors Summer | 530011 | Faculty – Summer |
| 530013 | Fac Asst Professors Summer | 530011 | Faculty – Summer |
| 530014 | Fac Instructors Summer | 530011 | Faculty – Summer |
| 530015 | Fac Lecturers Summer | 530011 | Faculty – Summer |
| 530018 | Fac Other Summer | 530011 | Faculty – Summer |
| 533256 | Grad Asst Smr Semi Nonexpt | 536259 | Grad Assistant – Summer |
| 533257 | Grad Asst Summer nonexempt | 536259 | Grad Assistant – Summer |
| 535073 | Nonexempt Staff – Union – Summer | 535073 | Nonexempt Staff – Union – Summer |
| 536259 | Grad Assistants-Summer | 536259 | Grad Assistant – Summer |
| 536278 | Grad Assistants – Summer | 536259 | Grad Assistant – Summer |
| 539973 | Non-SU Student – Summer | 544073 | Casual / Temporary NonExempt |
| 539976 | SU Student – Summer | 549976 | Students – Non-FWS |
| 540011 | Casual Fac Professors | 543021 | Casual / Temporary Exempt |
| 540012 | Casual Fac Assoc Professors | 543021 | Casual / Temporary Exempt |
| 540013 | Casual Fac Asst Professors | 543021 | Casual / Temporary Exempt |
| 540014 | Casual Fac Instructors | 543021 | Casual / Temporary Exempt |
| 540015 | Casual Fac Lecturers | 543021 | Casual / Temporary Exempt |
| 540018 | Casual Fac Other Academic | 543021 | Casual / Temporary Exempt |
| 541005 | Casual Deans | 543021 | Casual / Temporary Exempt |
| 541010 | Casual Academic Dept Heads | 543021 | Casual / Temporary Exempt |
| 542014 | Casual Executive | 543021 | Casual / Temporary Exempt |
| 543002 | Casual Directors&Dept Heads 40 | 543021 | Casual / Temporary Exempt |
| 543020 | Casual Managers 40 hr | 543021 | Casual / Temporary Exempt |
| 543021 | Casual Other Exempt 40 hr | 543021 | Casual / Temporary Exempt |
| 543102 | Casual Directors&Dept Heads 37 | 543021 | Casual / Temporary Exempt |
| 543120 | Casual Managers 37.5 hr | 543021 | Casual / Temporary Exempt |
| 543121 | Casual Other Exempt 37.5 hr | 543021 | Casual / Temporary Exempt |
| 543259 | Casual Graduate Assistants | 543259 | Casual Graduate Assistants |
| 544044 | Casual Coaching Staff | 544044 | Casual Coaching Staff |
| 544072 | Casual Clerical 40 hrs | 544073 | Casual / Temporary NonExempt |
| 544073 | Casual Service 40 hr | 544073 | Casual / Temporary NonExempt |
| 544074 | Casual Technical 40 hr | 544073 | Casual / Temporary NonExempt |
| 544075 | Casual Craftsman 40 hr | 544073 | Casual / Temporary NonExempt |
| 544080 | Overtime-Nonexempt 40 hr | 544080 | Overtime |
| 544172 | Casual Clerical 37.5 | 544073 | Casual / Temporary NonExempt |
| 544173 | Casual Service 37.5 | 544073 | Casual / Temporary NonExempt |
| 544174 | Casual Technical 37.5 | 544073 | Casual / Temporary NonExempt |
| 544175 | Casual Craftsman 37.5 | 544073 | Casual / Temporary NonExempt |
| 544180 | Bonus | 549992 | Award / Bonus |
| 549958 | Resident Advisors | 544073 | Casual / Temporary NonExempt |
| 549976 | Student-Non Fws | 549976 | Students – Non-FWS |
| 549978 | Student-Non Fws – Fica Taxable | 549976 | Students – Non-FWS |
| 549979 | Extra Service Vouchers | 549979 | Extra Service / Overload |
| 549986 | Fws-100% | 549986 | Students – FWS 100% |
| 549987 | Fws-100% – Fica Taxable | 549986 | Students – FWS 100% |
| 549988 | Fws-50% | 549988 | Students – FWS 50% |
| 549989 | Fws-50% – Fica Taxable | 549988 | Students – FWS 50% |
| 549990 | Taxable Moving Expenses | 549990 | Taxable Moving Expenses |
| 549991 | Taxable Dues/Memberships | 549991 | Taxable Dues / Memberships |
| 549992 | Awards | 549992 | Award / Bonus |
| 549993 | Taxable Travel | 549993 | Taxable Travel / Lodging |
| 549998 | Employee Benefits-Other Wages | 549998 | Employee Benefits-Other Wages |
| 549999 | Pay-Spl Authorized | 549999 | Disability/Salary Continuation |