Contracts with External Parties – Policies

Procedure guidelines for contracts signed by the Comptroller
The Comptroller may review and execute, on behalf of the University, routine contracts, including, without limitation, contracts for hotel arrangements, travel, artist performances, athletic games, liquor licenses, and other similar transactions. Construction contracts valued at $1,000,000 or greater require signature by the Chief Financial Officer.

Departments should be aware contracts submitted for signature require at least a 72-hour lead time.  All necessary approvals are required prior to submittal for signature by  General Counsel and Risk Management.  If your contract has ITS language you will need approval from the CIO office. If your contract impacts licensing items, please contact the Office of Trademark Licensing.

Effective March 17, 2022, the following contracts no longer require legal review:
1.Low risk, low dollar contracts valued at < $15,000 (e.g., hotel and small event contracts, ad contracts/insertion orders; library licenses) **
2. Contracts on OUC-approved templates (entertainment and speaker agreements; Drumlins & Sheraton contracts; photography services agreements).

**Contracts below $15K will now require completion of the contract intake form found below.  Each department should complete the form when the contract does not require legal review.

Contracts below $15k Intake Form