Travel Voucher

This is a Microsoft Excel form that is used to request reimbursement of out of pocket expenses related to University business travel. Procedures here refer only to the reimbursement request.

Mileage Rate $0.545 (for travel incurred on or after 01/01/18).
Form: Travel Voucher Mileage Rate .545 (Effective beginning on 01/01/18)

Mileage Rate $0.535 (for travel incurred on or after 01/01/17).
Form: Travel Voucher Mileage Rate .535 (Effective beginning on 01/01/17)

Procedure to complete the electronic reimbursement request:
Complete the daily detail worksheet first. The total from the daily detail will automatically come across to the expense report worksheet. Use the Expense Report tab to move to the Expense Report Worksheet. Complete the entire expense report worksheet indicating the travel order number if one was issued for a travel advance.

Print both worksheets. If the traveler is an employee, then the traveler and the traveler’s supervisor are required to sign the Daily Detail page. The signature of the authorized signer is required on the Expense Report for each chartstring charged. Attach the required receipts and mail as indicated below.

For more information:

For Sponsored Awards:
Office of Sponsored Accounting – 211 Lyman Hall
Phone: 443-2059 Fax: 443-2094 E-mail: Sponsored Accounting

For Restricted Accounts:
Restricted Accounting – 124 Skytop Office Building
Phone: 443-5372 Fax: 443-2676 E-mail: Restricted Accounting

For all other accounts:
Disbursements – 108 Skytop Office Building
Phone: 443-9446 Fax: 443-2094 E-mail: Disbursements

The Paper Travel Advances Form MUST be used to request a travel advance. It is a 4-part paper form that can be ordered from Materials Distribution, Stores, form #32001-001 (stock #CS07-0001).