Forms

Form Description Date Added
BFAS Terminal Server + Portal Worksheet This form is no longer necessary for remote access to BFAS resources. Please contact the Help Desk at 443-4363 for questions regarding remote access. 04/05/2016
BFAS Terminal Server Worksheet This form is no longer necessary for remote access to BFAS resources. Please contact the Help Desk at 443-4363 for questions regarding remote access. 04/05/2016
Business Meeting Substantiation This is a Microsoft Office File form that must be provided to explain the business purpose of meetings that have expenses to be charged on a sponsored account. 04/28/2009
Cash Operations Deposit Slip This is a Microsoft Excel File that is used to deposit funds into various General Ledger Accounts. 05/15/2015
Computer Recycling Form This form is used to authorize the recycling of obsolete and non-working computer and electronic equipment that is University property. 04/28/2010
Departmental Financial Transaction Approval This is a Microsoft Office Excel file used to grant signature authority for accounts/departments for non-payroll financial documents. Any financial documents that require a signature are required to have this form on file with the Comptroller's Office. Email the completed form to: disburse@syr.edu 05/18/2015
Direct Deposit – Employee Expense Direct deposit is now available to employees for non-payroll payments issued by the Disbursements Processing Office. These payments, previously only payable via check, are effective for items such as travel and other employee expense reimbursements. 05/15/2015
Direct Deposit Form – Payroll You have the capability to directly deposit your pay into an unlimited number of accounts at any ACH accredited financial institution in the United States. 03/01/2012
Employee Expense Reimbursement Request This is a Microsoft Office form that is used to request reimbursement for an employee’s of out of pocket expenses related to University business. This form is not to be used to request reimbursement of travel expenses. It may be used to reimburse local mileage. 05/15/2015
Energy Equipment Inventory Audit Sheet This form is required to be completed in order to have a piece of equipment entered into the FAMIS database. The information submitted is entered into FAMIS and reports and queries are generated. This process will help with equipment maintenance needs. 04/28/2009
Environmental Heath and Safety Services Forms Links to the EHO forms 12/10/2015
Environmental Heath and Safety Services Training Links to the available EHO training sessions 12/10/2015
Excess Property Disposal Form This is a paper form that is used to authorize the disposal of University property. If property was purchased with departmental funds, a dean, director, or department head may authorize its release for sale by signing the Excess Property Disposal Form. There may be restrictions on the sale of items purchased with grant or sponsored funds. This form is a numbered form and available from the Excess Property Manager. 05/13/2010
External Income Proposal The external income proposal memo is used for the approval of rates resulting from income generating activities from external sources such as for profit and other non-for-profit organizations. 03/08/2016
FAST Access Request Form Budget Managers and Grant Directors should complete the FAST Access Request form for your Information Coordinator with data needed to request access to FAB system. 04/13/2015
Food Services Online Ordering Form This form can be used to order food, beverages, paper products and bottled water from Vending Services. 04/28/2009
Goldstein Alumni & Faculty Center Reservation Form This form is used to make reservations at the Goldstein Alumni & Faculty Center Restaurant. Online requests must be made 1 (one) business day prior to reservation and must be confirmed by our office via email or phone. They accept IDs, Supercard, Visa/MC or cash. 04/08/2009
Graduate Assistantship Sponsored Tuition Remission Form This form is required for recommendation for Graduate Assistantship and must be sent to the Sponsored Accounting Office and Grad Award office. 08/12/2014
Grant Authorization Form (Graduate) The Graduate Grant Authorization form is used by University departments to request scholarship/grant funds not awarded directly by the Graduate School (assistantships, fellowships) for a graduate student. The funds are credited to the student’s Bursar account. It is not to be used for compensation payments or for the reimbursement of expenses, which should be processed through HR/Payroll and Disbursements Processing respectively. 05/01/2012
Grant Authorization Form (Undergraduate) The Undergraduate Grant Authorization form is used by University departments to request scholarship/grant funds not awarded directly by the Financial Aid Office for an undergraduate student. The funds are credited to the student’s Bursar account. It is not to be used for compensation payments or for the reimbursement of expenses, which should be processed through HR/Payroll and Disbursements Processing respectively. 05/01/2012
Guaranteed Mortgage Program This form is used to apply for participation in the University’s Faculty and Staff Guaranteed Mortgage Program. The Guaranteed Mortgage program allows the purchase of single and two family homes and townhouses in designated neighborhoods around the campus without a down-payment. Syracuse University guarantees the mortgage to the lending institution. The buyer must agree to live in the property as his or her primary residence. Full-time and regular part-time faculty and staff of Syracuse University are eligible to participate. Temporary faculty and staff, graduate assistants, adjunct instructors and teaching assistants are NOT eligible. 05/07/2009
House Available for Sale This is a form used by an SU faculty or staff member who wishes to sell his or her home in the Guaranteed Mortgage Program. The house will be listed on the University’s on-line informational real estate listing. The property cannot be listed with a realtor and must be for sale by owner. Only properties located in the East Neighborhood or Outer Comstock are accepted for this listing. Only single or two family homes or townhouses are accepted. The property will be maintained as an active listing for eight weeks unless sooner notified by the owner to remove it. 05/07/2009
Human Resources Forms Site Human Resources Forms and Files 09/29/2014
Interdepartmental Order Form (ID) This is a paper form that is used to request items or services from another University Department. The form must be filled out with the department name, phone number, account number to be charged, date, requested by name, department name to be credited and item description. 07/30/2009
Interdepartmental Recharge Center Rates These forms, to be completed at least annually, are required to substantiate existing Interdepartmental Recharge Center billing rates as well as to establish new ones. The amounts (on the Rate Development Worksheet) are the required direct and indirect components for all rates. To be reviewed and approved, all information is required to be completed on all templates. 05/15/2015
Journal Entry Form The purpose of the Journal Entry form is to allow authorized campus users the ability to request a journal entry to move existing (actual) financial transaction(s) from one Chartstring to another. This form is to be used ONLY for journal entries that involve a Sponsored Chartstring, or for entries that require submission of supporting backup documentation. All other journal entries must be submitted electronically through MySlice. 01/10/2013
Letterhead Order Form The Letterhead Order Form (and much more…) can be ordered from the Printing Services Online Ordering System. More information is available at the Printing Services Website. 04/28/2009
NY IT-2104 Employee's Withholding Allowance Form You should update your tax information by completing form IT-2104, so that Payroll can calculate the correct amount of tax to withhold from your pay. 01/06/2015
Off Premises Authorization Form This is a Microsoft Office File that is used to obtain approval for the removal and use of University property off premises. The Dean, Director, or Department Head must sign this form. A copy should be filed with the department’s Property Coordinator. 05/15/2015
Parking Application Forms Visit the Parking website for Parking Applications, Fees, Violations, and Appeals 04/28/2009
Payroll Reallocation Form (PAR) This is an Excel form that is to be used only to reallocate Payroll charges for each prior period between chartstrings. It cannot be used to correct charges for present or future periods.
The deadline for receiving the form is 5 business days prior to the last business day of the month, with June being the exception, for year-end purposes. If the PAR form is received after the deadline it may not be processed by the end of that month.
09/03/2015
Payroll Request for Additional Pay (RAP) The purpose of the form is to request additional pay for an employee who is not or did not receive pay through the Payroll system either by an appointment or time input. 07/21/2014
Petty Cash Expense and Detail Sheet This form is used to report petty cash expenses. 05/18/2015
Physical Plant Requisition This is a paper form that is used to authorize Physical Plant to provide a service not covered under the maintenance budget. This is a pre-numbered form and the requisition numbers are used by other departments to track Physical Plant charges on General Ledger and by Physical Plant to retrieve work order numbers from FAMIS. 09/27/2010
Purchase Order Change Memo This form is used to request that Central Purchasing increase or decrease the amounts on a Purchase Order. This form will being used for Purchase Order contract change orders by the Office of Campus Planning, Design, and Construction (CPDC) and Energy and Computing Management (ECM). This form will be attached to a Change Order for Jobs form and will replace the use of a Purchase Requisition for a change order. 04/28/2010
Purchase Requisition Form This is a Paper form that is used to request goods and services to be ordered by the Purchasing Office. 04/28/2010
Remitted Tuition – Application for Employee Graduate RTB to be Non-Taxable The Syracuse University Educational Assistance Plan allows employees and retirees who are eligible to take graduate level courses at the University pursuant to the University's Remitted Tuition Benefits Policy to receive up to $5,250 worth of any such courses they take each calendar year on a tax-free basis as long as certain requirements are satisfied. 08/25/2014
Request for Payment of Professional Services by a Non-Employee This is a PDF form that is used to request payment of fees or honoraria. 05/15/2015
Request for Reissue of Form W-2 Complete this form to receive a reissue of your Form W-2. 04/28/2009
Request for Stop Payment of Payroll Check Complete this form to request a stop payment of a Payroll check, if the check has been lost or stolen.
It may take 7 to 10 business days to issue a replacement check.
05/01/2009
Roof Maintenance Form for Zones The Roof Maintenance Form is used to verify that Preventive Maintenance (PM) was conducted and to report on any roof maintenance that needs to be completed. 08/06/2013
Scholarship Tuition Information Sheet This form must be provided to supply student information for scholarships of tuition charged to a sponsored award. 04/28/2009
Stipend Information Sheet This is a Microsoft Office Excel form to request fellowship support stipends, as well as other non-employment related reimbursements to students.
For stipend support payments to be paid during the first week of the month, the form must be submitted by the 20th of the previous month.
Other stipend payments will be made within 2 weeks of receipt.
06/04/2013
Summer Option Program Form For Faculty Only, who would like to receive their academic year regular salary paid over 25 semi-monthly pay-periods (one half pay, twenty-three full pays, and one half pay) starting August 31st of the current year, ending August 31st of the following year. 02/10/2012
Travel Voucher This is a Microsoft Excel form that is used to request reimbursement of out of pocket expenses related to University business travel.
Complete the daily detail worksheet first. The total from the daily detail will automatically come across to the expense report worksheet. Use the Expense Report tab to move to the Expense Report Worksheet. Complete the entire expense report worksheet indicating the travel order number if one was issued for a travel advance.
08/20/2015
University Credit Card – JPMorgan Chase Credit Card Reconciliation Please visit the University Credit Card website for instructions on reconciling. 11/11/2014
W-4 Employee's Withholding Allowance Certificate You should update your tax information by completing form W-4, so that Payroll can calculate the correct amount of tax to withhold from your pay. If you do not, your default Federal status will be single with 0 allowances. Income tax is withheld from your wages based on marital status and the number of allowances claimed. You may also specify that an additional dollar amount be withheld. You can update your tax information anytime your tax situation changes and you choose to have more, or less, tax withheld by completing and submitting form W-4 to Payroll. Whether you are entitled to claim a certain number of allowances or exemptions from withholding is subject to review by the Internal Revenue Service (IRS). Syracuse University may be required to send a copy of your form to the IRS upon their request. 01/06/2015
W-8BEN Certificate of Foreign Status of Beneficial Owner for U.S. Tax Withholding Form from the Internal Revenue Service. 05/15/2015
W-9 Request for Taxpayer ID Form The W-9 Form, and associated instructions, are available on the Internal Revenue Service. 05/15/2015
Worksheet to determine if paid as Non-Employee Department Worksheet to Determine if an Individual should be Paid as a Non-Employee
This form provides guidelines and directions for the proper classification and payment of individuals. It should be completed prior to engaging an individual to perform services for the University as a non-employee.
05/15/2015