Sponsored Accounting Forms

Business Meeting Substantiation [XLS]

This is a Microsoft Excel form that must be provided to explain the business purpose of meetings that have expenses to be charged on a sponsored account.

Graduate Assistantship Sponsored Tuition Remission Form [PDF]

This form is required for recommendation for Graduate Assistantship and must be sent to the Sponsored Accounting Office and Grad Award office.

Grant Authorization Form (Graduate) [PDF]

The Graduate Grant Authorization form is a Graduate School form. It is used by University departments to request scholarship/grant funds not awarded directly by the Graduate School (assistantship, fellowships) for a graduate student.

Grant Authorization Form (Undergraduate) [PDF]

The Undergraduate Grant Authorization form is a Financial Aid form. It is used by University departments to request scholarship/grant funds not awarded directly by the Financial Aid Office for an undergraduate student.

Sponsored Award Journal Entry Form [XLS]

This form allows authorized campus users the ability to request a journal entry to move existing (actual) financial transaction(s) from, to or between sponsored chartstrings.

Scholarship Tuition Information Sheet [XLS]

This form must be provided to supply student information for scholarships of tuition charged to a sponsored award.

Stipend Information Sheet [XLS]

This is a Microsoft Excel form that must be provided to request payments of scholarships and fellowships to undergraduate and graduate students. Form must be submitted by the 20th of the month prior to payment month, (e.g., if the payment is for March, the completed form must be submitted by February 20th).

Employee Expense Reimbursement Request [XLS]

This form is used to request reimbursement for an employee’s of out-of-pocket expenses related to University business. This form is not to be used to request reimbursement of travel expenses. It may be used to reimburse local mileage.

Consultant Agreement Form

This form must be provided whenever a consultant performs services for the University.

Request for Payment of Professional Services by Non-Employee [PDF]

This form is used to request payment of fees or honoraria. Fees and honoraria are lump sum payments for professional services rendered by non-University professional personnel or consultants. Such payments are for temporary services rendered by an individual for a short-term period.

OSP “Fly America Act” Form

This form must be provided when booking international travel paid for by federal funds.

Travel Voucher [XLS]

This is a Microsoft Office form that is used to request reimbursement of out of pocket expenses related to University business travel. The Paper Form for Travel Advances MUST be used to request a travel advance. Procedures here refer only to the reimbursement request.

For any additional questions or concerns, please feel free to contact us via email contacct@syr.edu or 315-443-2059.