Reimbursement Forms

Employee Expense Reimbursement Request

To reimburse employees for out-of-pocket University business expenses such as local business meals, local mileage, research/reference books, etc.

Employee Expense Reimbursement Request [XLS]

Travel Voucher Mileage Rate

To reimburse faculty, staff, students and university guests who incur out-of-pocket expenses while traveling on University business. This form will automatically calculate the mileage reimbursement amount using the current calendar year mileage rate.

Mileage Rate $0.58 (for travel incurred on or after 01/01/19).
Travel Voucher Mileage Rate .58 [XLS]

Mileage Rate $0.545 (for travel incurred on or after 01/01/18).
Travel Voucher Mileage Rate .545 [XLS]

Procedure to complete the electronic reimbursement request: Complete the daily detail worksheet first. The total from the daily detail will automatically come across to the expense report worksheet. Use the Expense Report tab to move to the Expense Report Worksheet. Complete the entire expense report worksheet indicating the travel order number if one was issued for a travel advance.

Print both worksheets. If the traveler is an employee, then the traveler and the traveler’s supervisor are required to sign the Daily Detail page. The signature of the authorized signer is required on the Expense Report for each chartstring charged. Attach the required receipts and mail as indicated below.

For Sponsored Awards:
Office of Sponsored Accounting – 211 Lyman Hall
Phone: 315-443-2059 Fax: 315-443-2094 Email: Sponsored Accounting

For Restricted Accounts:
Restricted Accounting – 124 Skytop Office Building
Phone: 315-443-5372 Fax: 315-443-2676 Email: Restricted Accounting

For all other accounts:
Disbursements – 108 Skytop Office Building
Phone: 315-443-9446 Fax: 315-443-2094 Email: Disbursements

Direct Deposit On-line Request: Employee Expense

For faculty and staff to request all payments of out-of-pocket expenses via direct deposit.

Add or update via MySlice > Employee Services > Employee Reimbursement > View/Update My Direct Deposit.

Direct Deposit On-line Request: Students

Access your Bursar account via MySlice.