Purchase Requisition Form Preparation

A purchase requisition form is to be used for all departmental requests for the purchase of commodities and services from outside vendors. (See exceptions below.)

  • Prepare form in duplicate. Send original to Disbursements Processing, Skytop Office Building. Retain duplicate copy for your file.
  • Use a typewriter or print legibly. Fill in unshaded areas including requisition date, requester’s telephone extension, account number, complete delivery address, authorized signature, and date delivery is needed.
  • Enter material required description in the proper sequence. Sample illustrations of sequence are shown on cover of requisition pad.
  • If requesting a particular vendor or waiver of low bid, attach memo with details to the requisition. Attach copies of all quotations received. In waiving a low bid, a signed departmental justification is necessary and is subject to review by Internal Audit.

Exceptions

Subscriptions / Conference Registrations / Newspapers / Reprints / Pamphlets / Audio Cassettes/Video Tapes (under $1,000): Purchase by using a Syracuse University Credit Card (preferred method if order is less than $1,000) or submit to pre-audit on a purchase requisition with completed order form attached. (There is no dollar limit on purchase requisition orders.) Direct questions to Purchasing at 315-443-2281 or Disbursements Processing, 315-443-2484.

Memberships: Submit to pre-audit on a purchase requisition with completed form attached. Direct questions to Disbursements Processing, 315-443-2484.

Books (one or two copies): Purchase by using a Syracuse University Credit Card (preferred method if order is less than $1,000) or submit to pre-audit on a purchase requisition with completed order form attached. (There is no dollar limit on purchase requisition orders.) Direct questions to Purchasing at 315-443-2281 or Disbursements Processing, 315-443-2484.

Books (three or more copies): Submit to SU Bookstore on Interdepartmental Order. Direct questions to Special Order Department, 315-443-9907.

Printing: Submit Interdepartmental Order form to News and Publications.