Buying Guide

Advertising specialties: Items imprinted with any Syracuse University trademarks must be purchased through a licensed vendor. Please contact 315-443-2281.

Animals: Orders must be pre-approved by Office of Lab Animal Research (Research Integrity). Requisition must have OLAR approval signature and stamp. Cannot be ordered on a University credit card. Please contact Bonnie Townsend for additional information, 315-443-2289.

Appliances (i.e., refrigerators, microwaves, stoves): Discounts have been established with several suppliers. Please contact 315-443-2281.

Art supplies: Please contact 315-443-2281.

Athletic supplies/Uniforms: Please contact Kim Sauer for additional information at 315-443-4073.

Audio/Visual equipment and supplies: Discounts have been established with several suppliers in order to ensure price savings for departments. Please contact Kim Sauer for additional information at 315-443-4073.

Broadcasting licensing: Please contact Sue Joyner for additional information at 315-443-2500.

Bus charters/limousine service/shuttle service: All bus companies must have valid certificate of insurance on file at Risk Management Office – see below. Please contact 315-443-2281.

Charter buses and limousines are frequently used to transport University students and student-athletes. Departments wishing to charter a bus for a University approved event, should contact the Purchasing Office for preferred carrier and booking information. Specific insurance coverage is required for all charter buses and limousines carrying University employees/students.

  • Bus/Shuttle and Limousine Company Insurance Requirements
  • Bus/Shuttle Certificate of Liability Insurance
  • Limousine Certificate of Liability Insurance

Campus moving (departments): Contract pricing has been established in order to ensure price savings for departments. Additional procedures and purchasing options are available. Please contact  315-443-2281.

Carpet: Contact Campus Planning, Design, and Construction for approval. Once approved, submit requisition to Purchasing. Please contact 315-443-2281.

Chemicals: Cannot be ordered on a University credit card. A copy of MSDS sheet must be sent to Environmental Health. All requisitions for radioactive purchases must have pre-approval from Environmental Health and must be delivered directly to EHO, then to requesting department. Discounts have been established with several suppliers in order to ensure price savings for departments. Please contact Bonnie Townsend for additional information at 315-443-2289.

Clothing/Imprinted: Items imprinted with any Syracuse University trademarks must be purchased through a licensed vendor. Please contact Bonnie Townsend for additional information at 315-443-2289.

Computer hardware: SU’s faculty and staff, in consultation with their DSP staff member, are encouraged to purchase desktop and laptop computers and printers from our preferred suppliers. Formal preferred contract pricing contracts have been negotiated with suppliers to provide reduced support costs and improved service. If you do not have a DSP staff member supporting your school or department, please contact Sue Joyner at 315-443-2500 for help in assessing your needs. Bundles have been selected for Dell and Apple’s websites that reflect campus desktop recommendations and are likely to satisfy most needs.

Please note that all items manufactured by Apple Computer, Inc. must be purchased directly from Apple Computer, Inc. Desktop and notebook computers are purchased through the eProcurement module offered in PeopleSoft Financials. Contact your Information Coordinator to obtain access to eProcurement.

Computer hardware maintenance/Time and materials repair: Vitec Solutions LLC is the preferred vendor for computer maintenance support at Syracuse University. Yearly maintenance agreements are available on computer printers, desktops, notebooks, and peripherals. Printer, desktop, and labor repair coupons may be purchased in combinations of five. Orders are placed by submitting a purchase requisition. Non-maintenance repairs can be paid for on a purchase requisition or university credit card.  Please contact Sue Joyner for additional information or for a maintenance agreement price list at 315-443-2500.

Computer printers, peripherals, and supplies: Please contact Sue Joyner for additional information at 315-443-2500

Computer software: Syracuse University has a number of site licenses and agreements in place that can facilitate software purchased involving multiple units. Before making any software purchases, you are advised to contact your DSP, ITS, or Purchasing to see whether there are existing contracts or purchase arrangements that can be used. Contact Sue Joyner 315-443-2500 for assistance.

Computer upgrades/memory: It is very important that you consult your DSP staff member before making a purchase. If you do not have a DSP staff member supporting your school or department, please contact Sue Joyner at 315-443-2500 for help in assessing your needs.

Construction materials: Carpentry, masonry, sheet metal, grounds/landscaping, locks, glass and glaziers supplies, environmental/asbestos abatement, snow removal and heavy equipment – Physical Plant sends requisition to purchasing. Please contact Penny Letcher for additional information at 315-443-2288.

Consultants/Technology: Please contact Sue Joyner at 315-443-2500 for assistance.

Copier/Fax machines/Supplies:  SU’s faculty and staff, in consultation with their DSP staff member, are encouraged to purchase copiers from our preferred supplier. Formal preferred contract pricing contracts have been negotiated to provide reduced support costs and improved service. If you do not have a DSP staff member supporting your school or department, please contact Karla Salmonsen at 315-443-4074 for help in assessing your needs.

Custodial/Janitorial/Maintenance equipment: Contract pricing has been established in order to ensure price savings for departments. Please contact Penny Letcher for additional information at 315-443-2288.

Custodial/Janitorial/Maintenance supplies: Chemicals, solutions, etc. must be ordered on a purchase requisition. MSDS sheets need to be supplied by manufacturer. Contract pricing has been established in order to ensure price savings for departments. Please contact Penny Letcher for additional information at 315-443-2288.

Design and construction materials: A purchase requisition must be completed, signed, approved and sent to Purchasing, request for quotes will be sent out for best pricing before ordering.  Please contact 315-443-2281.

Design and construction projects/AIA agreements: Please contact 314-443-2281.

Dining/Restaurant supplies and equipment: Discounts have been established with several suppliers in order to ensure price savings for departments. Please contact 315-443-2281.

Disposable dining/Restaurant supplies: Contract pricing has been established with several vendors in order to ensure price savings for departments at Syracuse University. Some disposable items (i.e., plastic cutlery) are stocked by Materials Distribution. Please contact 315-443-2281.

Educational supplies: Please contact 315-443-2281.

Elevator maintenance: Contact person at Syracuse University is Jim Nelson, 315-443-4235. Please contact 315-443-2281 with questions.

Electronic supplies: Discounts have been established with several suppliers in order to ensure price savings for departments. Please contact Kim Sauer for additional information at 315-443-4073.

Excess property: An excess property disposal form needs to be completed by the department and returned to Purchasing (contact Purchasing for a form to be faxed). Department is to arrange with Physical Plant for delivery of items to Hawkins Building. Please contact Penny Letcher for additional information at 315-443-2288.

Express mail: Please contact Diane DiPino for additional information at 315-443-1957.

Exterminating/Pest control: Various contracts have been established. Depending on location of building, contact Physical Plant or Housing Zone. Please contact Penny Letcher for additional information at 315-443-2288.

Film/Video media: Please contact Kim Sauer for additional information at 315-443-4073.

Fire suppression system inspections: Purchase requisition to be completed, signed, approved and sent to Purchasing along with the invoice for payment. Please contact Penny Letcher for additional information at 315-443-2288.

Flowers: Send requisition along with receipt to Purchasing for processing (CIA). Note: All local orders receive a 15% discount. If you are sending orders out of town, the discount does not apply.  Please contact 315-443-2281.

Fuel: Physical Plant sends requisition to Purchasing. Please contact 315-443-2281.

Furniture: Contracted pricing is in place with several dealers. All requests must be processed through a purchase requisition and approvals are made through Office of Campus Planning, Design and Construction. All furniture must meet building standards. Please contact Karla Salmonsen for additional information at 315-443-4074.

Gases: Three-year contract set up with AIRGASEAST. Please contact Bonnie Townsend for additional information at 315-443-2285.

Government contracts administrator: Please contact Sue Joyner for additional information at 315-443-2500.

Heavy equipment purchase/rental/maintenance/repair/Air conditioners: Physical Plant sends requisition to Purchasing. Please contact 315-443-2281.

HVAC: Physical Plant sends requisition to Purchasing. Please contact 315-443-2281.

Industrial packaging/Corrugated boxes: Please contact Karla Salmonsen at 315-443-4074.

Laboratory supplies: Discounts have been established with several suppliers in order to ensure price savings for departments. Please contact Bonnie Townsend for additional information at 315-443-2289.

Laundry and dry cleaning: Price agreements have been established with several suppliers in order to ensure price savings for departments. Please contact 315-443-2281.

Library supplies: Please contact 315-443-2281.

Maintenance, repair, operating (MRO) systems: Physical Plant sends requisition to Purchasing. Please contact 315-443-2281.

Materials handling: Physical Plant sends requisition to Purchasing. Please contact Penny Letcher for additional information at 315-443-2288.

Medical supplies: Please contact Bonnie Townsend for additional information at 315-443-2289.

Moving (departmental/faculty/staff): Please contact 315-443-2281.

Moving (household): Syracuse University has agreements with four national and one private/independent household moving vendors. Please contact at least three of the vendors listed and mention that you are a Syracuse University employee. (It is important that the individuals listed below are contacted rather than the local agent in your area.)

North American Van Lines
Agent: Greater Syracuse Moving and Storage
Ron Bruce (800) 333-0786
ronb@gsmoving.com

United Van Lines
Agent: East End/Corrigan Moving Systems
Marabeth Galardi (800) 333-0763 ex. 232
mgalardi@corriganmoving.com

United Van Lines
Agent: Delaney Moving and Storage
Art Delaney (800) 888-4985
a.delaney@delaneyworldwide.com

Mayflower Transit
Agent: Brown’s Moving and Storage
Mark Christensen (800) 825-8080
brownsmoving1@yahoo.com

The purchase requisition, a copy of all estimates, and any vendor preference should be submitted to Purchasing by the requesting department. A brief note stating any vendor preference should be included. After receipt of the purchase requisition, a purchase order will be issued to authorize the move. Please contact Sue Joyner for additional information at 315-443-2500.

Music and musical instruments: Please contact 315-443-2281.

Nameplates/signs/banners: Please note that the use of the Syracuse University registered marks, which includes the word, marks, symbols, seal, and logo of the University require a licensed vendor. The Purchasing Office maintains a list of licensed vendors. Please contact 315-443-2281.

Office machines/Maintenance: Various suppliers offer maintenance agreements. Please contact Karla Salmonsen for additional information at 315-443-4074.

Office supplies: Contract pricing has been established with our preferred vendor WB Mason. All office supply purchases including paper should be ordered through the eProcurement direct connect purchasing system. The items available represent negotiated contracted pricing. All other requests, please contact Karla Salmonsen at 315-443-4074 for assistance.

Outside employment agencies: For advertising, please contact the Office of Human Resources at 315-443-4042.

Paint and sundries: Discounts have been established with several suppliers. Please contact Penny Letcher for additional information at 315-443-2288.

Paper copy/Industrial/Printing/Fine: Discounts have been established with several suppliers in order to ensure price savings for departments. Please contact Karla Salmonsen for additional information at 315-443-4074.

Photography equipment and supplies: Discounts have been established with several suppliers in order to ensure price savings for departments. Agreement for projection lamps/bulbs has been established with Scott Electric (800-442-8045). Please contact Kim Sauer for additional information at 315-443-4073.

Physical plant stores: Discounts have been established with several suppliers. Please contact Penny Letcher for additional information at 315-443-2288.

Plaques/Trophies/Awards: The Purchasing Office maintains a list of licensed vendors. Please contact 315-443-2281.

Plumbing/Electrical/Lighting equipment and supplies: Discounts have been established with several suppliers. Please contact Penny Letcher for additional information at 315-443-2288.

Power and hand tools: Discounts have been established with several suppliers. Please contact Penny Letcher for additional information at 315-443-2288.

Prescription drugs: Requires DEA certificate and/or license on file with vendor for each requesting department. Please contact Bonnie Townsend for additional information at 315-443-2289.

Printed materials: Internal resources are available (i.e., EPC, Publications, Lightwork). Please contact Karla Salmonsen for additional information at 315-443-4074.

Recreation supplies/Equipment/Sporting goods: Discounts have been established with several suppliers in order to ensure price savings for departments. Please contact Kim Sauer for additional information at 315-443-4073.

Rentals (event supplies): Special pricing and suppliers have been established. A purchase order number and requisition are required. Please contact 315-443-2281.

Rubber stamps: Jessel Marking Equipment Company is the preferred supplier. Contact Jessel at 315-463-8363. Upon receipt of merchandise attach enclosed invoice to requisition and forward to Disbursements for processing of payment. Please contact Karla Salmonsen for additional information at 315-443-4074.

Rubbish and recycling services: Contract pricing has been established in order to ensure price savings for departments. Please contact 315-443-2281.

Safes: Discounts have been established with several suppliers. Please contact Karla Salmonsen for additional information at 315-443-4074.

Safety supplies: Discounts have been established with several suppliers. Please contact Penny Letcher for additional information at 315-443-2288.

Scientific supplies: Discounts have been established with several suppliers in order to ensure price savings for departments. Please contact Bonnie Townsend for additional information at 315-443-2289.

Security systems/Card readers: Requests for security systems/card readers should be sent to Physical Plant, and Physical Plant will send a requisition to Purchasing. Please contact 315-443-2281.

Steam station contracts: Please contact 315-443-2281.

Uniforms: Discount pricing has been established with several suppliers in order to ensure price savings for departments. Please contact 315-443-2281.

Upholstery fabric: Preferred vendors have been established. A purchase requisition is required. Please contact Karla Salmonsen for additional information at 315-443-4074.

Vehicle purchase, maintenance, and repair: Please contact Kim Sauer for additional information at 315-443-4073.

Vehicle rentals/Leases: Contract pricing has been established with Enterprise in order to ensure price savings for departments. Please contact 315-443-2281.

Vending/Equipment: Please contact 315-443-2281.

Window treatments: Preferred vendors have been established. A purchase requisition is required. Approval from Office of Campus Planning, Design and Construction is required. Please contact Karla Salmonsen for additional information at 315-443-4074.

Window washing: Physical Plant sends requisition to Purchasing. Please contact 315-443-2281.