About Us

The Office of the Comptroller consists of the following departments:

The Comptroller’s Office has primary responsibility for:

  • The development of financial accounting and related policies to control and safeguard University assets
  • The billing and collection of student accounts
  • The preparation of the University’s annual audited financial statements
  • The preparation of the University’s annual 990 and 990-T tax returns
  • Ensuring compliance with federal, state and local tax regulations
  • The financial oversight and administration of the University’s sponsored awards
  • Processing salary and compensation to employees
  • Processing payments to external vendors, students, and employees
  • Providing sound leadership, direction and oversight for the acquisition, leasing, management and disposition of University real property both domestic and worldwide

Disbursements Processing is the department responsible for the following:

  • Payment for goods and services that University employees and students procure through purchase orders and other means
  • Payment for various expenses incurred by University employee and students in the conduct of University business
  • Ensuring compliance with applicable University policies and government regulations
  • Maintaining records of paid transactions for internal and external auditors
  • Providing accounts payable-related information and tools to members of the University community to help them effectively manage their own functions

Financial Reporting and Analysis is the department responsible for the following:

Property and Equipment Management

  • Recognizing and maintaining property and major equipment historical data for the University
  • Providing major equipment inventory information to University department heads for tracking purposes and to assist with recharge center requirements
  • Ensuring compliance with applicable University policies and government regulation

Financial Reporting and Analysis

  • Preparing the financial statements and the miscellaneous financial reports for the University
  • Reviewing, analyzing, and reporting on material fluctuations in the financial data

Financial Systems Management is the department responsible for the following:

  • Troubleshooting, support and maintenance of the University’s financial systems
  • Processing analysis and enhancement for all departments within the Comptroller’s Office
  • Providing a means of effective communication among project stakeholders in order to analyze, communicate, and validate requirements for changes to business processes, policies and information systems
  • Providing reports and perform data analysis

General Accounting is the department responsible for the following:

  • Establishing new unrestricted chartstrings to record University transactions
  • Maintaining the University’s general ledger
  • Posting of journal entries entered to the general ledger.
  • Review of balance sheet account reconciliations for the schools and colleges. Please note the other BFAS units
    such as Treasurer’s Office, Auxiliary Services, and Risk Management manage their own account reconciliation process.
  • Obtaining, reviewing, and preparing reconciliations of University chartstrings, including all operating bank accounts
  • Establishing deadlines and coordinate fiscal year end closing
  • Provision of financial reports and information to campus departments to assist in maintaining and managing budgets
  • Provision of financial transaction oversight to ensure compliance with applicable policies and regulations, both internal to the University and external

Payroll is the department responsible for the following:

  • Providing assistance to all employees of the University as it relates to their specific payroll questions
  • Issuance of checks and direct deposit advices to employees paid on a weekly or semimonthly basis
  • Processing of authorized salary and other compensation payments to employees
  • Appropriate withholding and remittance of taxes and deductions from salary and other compensation payments
  • Providing guidance to department administrators as it relates to specific payroll needs

Purchasing is the department responsible for the following:

  • Proactively developing and negotiating contracts for the goods and services the University uses
  • Administering the University credit card program
  • Managing the Single Use Account (SUA), Express Mail, and University Travel
  • Responsible disposition of surplus property, as well as electronic recycling, which creates revenue for the University

Restricted Accounting is the department responsible for the following:

  • Establishing new restricted chartstrings to record University transactions
  • Review and approval of expenditures to be charged to restricted fund chartstrings to ensure gift funds are spent in accordance with donor imposed restrictions
  • Providing general ledger-related guidance to members of the University departments, assisting them to effectively manage their chartstrings
  • Provision of financial transaction oversight to ensure compliance with applicable policies and regulations, both internal and external

Sponsored Accounting is the department responsible for the following:

  • Providing post-award financial administration of sponsored projects, contracts, and cooperative agreements
  • Providing leadership in the development of strategies to effectively and efficiently meet the financial requirements of sponsoring organizations and supported units
  • Providing service to all departments, department administrators, and grant/contract principal investigators through assistance in the business/financial aspects of sponsored projects
  • Providing advice to department personnel and principal investigators in the financial management of their programs within the terms and conditions of the grant/contract sponsor regulations and Syracuse University policies
  • Providing assistance and support to faculty and staff during the Effort Reporting Process

Tax Reporting and Analysis is the department responsible for the following:

  • Preparation of University’s annual federal and state income tax returns: Forms 990, 990-T, and CT-13
  • Ensuring and maintaining compliance with federal, state, and local regulations and/or laws for unrelated business income, private business use calculation for tax exempt bonds, and real property tax exemption
  • Analysis of tax implications relative to external rates charged by University departments for provision of goods and/or services to unrelated parties
  • Preparation of federal excise and NYS sales tax refund returns on fuel purchases
  • Ensuring and maintaining compliance with state registration requirements for the University as a whole
  • Performing research on tax issues